PRIVACY POLICY

Last Updated: May 2026

1. INTRODUCTION

HARLEM WEEK, Inc. (“we,” “us,” “our,” or “HARLEM WEEK”) is a 501(c)(3) nonprofit organization dedicated to celebrating and promoting Harlem’s culture, creativity, and global impact. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and participate in our events and programs.

2. INFORMATION WE COLLECT

  1. Information You Provide Directly:
  • Name, email address, phone number
  • Mailing address
  • Donation and payment information
  • Event registration information
  • Volunteer or sponsorship inquiries
  • Newsletter subscriptions
  • Contact form submissions
  • Survey and feedback responses
  • Social media interactions
  1. Information Collected Automatically:
  • Browser type and operating system
  • Pages visited and time spent on pages
  • Links clicked
  • IP address
  • Device information
  • Cookies and similar tracking technologies
  1. Information from Third Parties:
  • Event ticketing platforms
  • Payment processors
  • Donation platforms
  • Social media platforms
  •  

3. HOW WE USE YOUR INFORMATION

We use collected information to:

  • Process donations and provide tax receipts
  • Send newsletters and event updates
  • Manage event registrations and volunteer opportunities
  • Respond to inquiries and provide customer service
  • Improve website functionality and user experience
  • Comply with legal obligations
  • Track fundraising progress and impact reporting
  • Communicate about sponsorship and partnership opportunities
  • Conduct surveys and gather feedback
  • Prevent fraud and ensure security

4. WHO WE SHARE YOUR INFORMATION WITH

We may share your information with:

  • Event partners and sponsors (only with your consent)
  • Third-party service providers (payment processors, email platforms, event ticketing systems)
  • Legal authorities if required by law
  • Nonprofit partners working on collaborative programs

We do NOT:

  • Sell your personal information
  • Trade your personal information
  • Share your information for marketing purposes without consent
  • Disclose donor information publicly

5. DATA RETENTION

  • Donation records: Retained for 7 years (per IRS requirements)
  • Email subscribers: Until you unsubscribe
  • Event attendee information: 2 years after event
  • Volunteer records: 3 years after volunteer service ends
  • Website usage data: 12 months

6. YOUR RIGHTS

You have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of your information (except where legally required to retain)
  • Opt-out of email communications
  • Opt-out of cookies and tracking

To exercise these rights, email: info@harlemweek.com

7. SECURITY

We implement reasonable security measures to protect your information, including:

  • Encryption for payment information
  • Secure servers and firewalls
  • Limited access to personal information
  • Regular security updates

However, no security system is completely secure. We cannot guarantee absolute security of your information.

8. THIRD-PARTY LINKS

Our website may contain links to third-party websites. We are not responsible for their privacy practices. Please review their privacy policies before providing information.

9. CHILDREN’S PRIVACY

We do not knowingly collect information from children. If we become aware we’ve collected information from a child under 13, we will delete it promptly.

10. CALIFORNIA PRIVACY RIGHTS

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA). Contact us at info@harlemweek.com for more information.

11. UPDATES TO THIS POLICY

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated “Last Updated” date.

12. CONTACT US

Questions about this Privacy Policy?

HARLEM WEEK, Inc. 200A W 136th St New York, NY 10030 212-862-8477 info@harlemweek.com